Too many times, we’ve seen business owners get important fire safety documents like invoices and safety reports and simply throw them in a big stack. And trust us, on a certain level, we get it. Business owners have to manage and keep up with a lot – and there’s only so much you can get done in a day, particularly when it comes to seemingly mundane details like keeping your inspection documents organized.

That being said, these documents can be critical to the health of your company, particularly when it comes to a critical incident like a lawsuit or dealing with insurance coverage. Keeping track of these documents is important and can make a difference when it matters most. 

Here are some reasons it’s important to keep track of all of your fire safety documents.

Documentation

Fire safety documents help keep track of what you have, how it’s been serviced, and what condition it’s in. It’s easy to forget what you’ve got and where. In the event of a fire, you’ll have definitive documentation of what kinds of fire safety measures you have on hand and exactly what their condition was before the event. Especially if you find yourself in a legal fight, knowing that you took the appropriate steps beforehand and having a paper trail to verify it – can make a significant difference..

Inspection Reports

Inspections are a must-have record to keep for any business. Especially in the event of a fire, you’ll need these reports when it comes to making insurance claims and for compliance. Even if you’re applying for a policy, insurance companies will want to see these documents. Having them stored in an easy-to-access place (preferably digital) – is a must. Especially if you’re in an industrial setting, everything about your facility MUST be up to code, or you can’t operate. So in our view, these reports are just as important as deeds, titles, and the like.

Invoices

Keeping track of invoices isn’t just important for financial records but also proving that you’ve had important maintenance work done. If a fire ever broke out, you’d need these invoices proving you’ve done what you needed to do to keep both your building and the people in it safe. Oftentimes, it can be the difference between paying fines and legal issues – and proving your innocence.

Keeping documents in the cloud

We recommend keeping your fire safety documents stored in the cloud. That way, you can get to them wherever and whenever you need them. Not only that, but these documents will be safer from being stolen or lost. 

These are just some of the reasons you should have your fire safety documents organized and in order. They can provide a range of services for you to take advantage of when the time is right. If you need help figuring out how to store your documents, give us a call today and we’ll be happy to help.